• 5 Reasons Why Office 365 is Right for Your Business (Updated for 2019)

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    January 31, 2019

    As you may have noticed, technology changes at lightning-speed, and it can be tough to keep up with it all. But those changes generally bring better design, more security, and greater efficiency. Such is true for Office 365. The past couple of years have seen some beneficial enhancements that we would like to highlight for you in this issue of Cleartech Talk.

    5 Reasons Why Office 365 is Right for Your Business (Updated for 2019)
    One of the best features of using the Teams app is its organization. On the left-hand column, you will see a list of all the Teams you’ve created or are a part of. You can create Teams for different departments or projects, then add members to the Teams. You can make Channels within Teams to further organize documents under specific topics. To the right, you can share files, have conversations, chat with Team members, and add third party apps within a Team.


    A common misconception about cloud computing is that it’s not secure.  With Office 365, you are in control of the security of your data. It comes with built-in security features, and additional layers that can be customized. For instance, there are 3 kinds of encryption that can help secure your emails; IRM (Information Rights Management), OME (Office Message Encryption), and S/MIME (Secure/Multipurpose Internet Mail Extensions). And because it’s all done in the cloud, you eliminate the need to house expensive equipment and onsite staff to support it.

    In addition to Email Encryption, you have control over Data Loss Prevention policies which help to prevent a leak of sensitive information via email. Mobile Device Management allows you to wipe a device such as a phone or tablet in the case of it being lost or stolen. Built-in threat protection guards your company against external threats and links such as malware, viruses, and phishing attempts.


    Office 365 continues to expand the number of add-ins, or web apps that can be used with its software. There are hundreds to choose from, and once installed, work in conjunction with your Microsoft Office programs. These mini apps serve as an extension of one of the Office programs you already use and offer additional tools for productivity.
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    For example, you can add the Trello project management web app to Teams to keep track of tasks that need to be completed by several employees. Just download the app from the store in Teams or add a tab by clicking the plus sign at the top of a Team channel, click Install, and the app is automatically added to the Team. And since these apps are in the cloud, they will receive automatic updates from the provider. Keep in mind, some of these apps do require a paid subscription.

    If your business is not yet using Office 365 and you would like more information on how you can get started, give us a call at 978-466-1938. One of our trained technicians would be happy to answer any questions you may have.

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